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0262/2012/OV

The Ombudsman agrees that the wording and purpose of Articles 11 and 12 of Regulation 1049/2001 do not imply an obligation for Parliament to have, in its public register of documents, a reference to each and every document it holds. For example, to inform the public of the existence of the myriad of mundane administrative documents created by Parliament in the context of managing its staff and infrastructure, it would be adequate for Parliament to describe these categories of documents in the public register (even if each individual document in those categories is not listed separately in the register). If members of the public ever require public access to such documents, they could submit a request to Parliament, which should assist them in identifying specific documents. However, Parliament should certainly interpret Articles 11 and 12 of Regulation 1049/2001 in a manner which allows the public to obtain as complete a picture as possible of how Parliament carries out its core tasks. Documents which relate to these core tasks should, as far as possible, be recorded in Parliament's public register of documents.