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Beslut om Europeiska investeringsbankens svar på farhågor om att banken förfogar över vissa personuppgifter om arbetssökande före rekryteringsbeslut (ärende OI/5/2021/PB)

Ärendet rörde Europeiska investeringsbankens (EIB) praxis att be arbetssökande att lämna vissa personuppgifter, framför allt om sin familjesituation, innan EIB fattade rekryteringsbeslut.

Ombudsmannen konstaterade att EIB hade inrättat denna praxis för att göra sina förfaranden så effektiva som möjligt. Hon uttryckte dock oro över att insamlingen av personuppgifter var oproportionerlig och skulle kunna inverka negativt på förtroendet för EIB:s rekryteringsförfaranden. Alla sökande skulle inte nödvändigtvis känna sig säkra på att personuppgifterna inte under några omständigheter skulle kunna påverka deras möjligheter att få tjänsten.

EIB svarade att banken har ändrat sina rutiner för att åtgärda de problem som ombudsmannen pekat på.

Ombudsmannen välkomnade EIB:s konstruktiva svar och avslutade undersökningen.

The inquiry

1. The Ombudsman set out the issue in her letter opening the inquiry: the EIB had established a practice whereby it requests certain personal information (such as on household composition and dependants) from job applicants. This practice was related to efficiency concerns. She noted that the EIB had in the meantime changed this practice to make the provision of such information voluntary. This may nonetheless be problematic in practice. If candidates are asked to provide information in the context of a recruitment procedure, they may consider that failing to do so could negatively prejudice their prospects[1].

2. The EIB replied that it had reconsidered its practice and decided not to ask candidates for any information regarding their family situation, including information on dependents - not even on a voluntary basis - before the final candidate is determined. This new procedure is in place since 1 April 2021. As a consequence, applicants are no longer asked to provide information on their family situation during the selection process. Only the selected candidate (i.e. for whom a signed selection note has been sent to Personnel) is asked to provide the personal details regarding their family situation to determine their benefits package. The changes have been formalized in the internal procedures of the EIB[2].

3. The Ombudsman very much welcomes the EIB’s response in this case.

Conclusion

The Ombudsman closes the inquiry with the conclusion that the EIB has given a most constructive response and that the matter is now settled.

Emily O'Reilly
European Ombudsman


Strasbourg, 01/12/2021

 

[1] The Ombudsman’s full letter is here: https://www.ombudsman.europa.eu/en/doc/correspondence/en/143366

[2] The EIB’s full reply is here: https://www.ombudsman.europa.eu/en/doc/correspondence/en/149856