Decisione nel caso 1529/2019/MIG sul rifiuto dell’Agenzia europea per la difesa di concedere l’accesso del pubblico ai documenti riguardanti le valutazioni etiche delle proposte per l’Azione preparatoria sulla ricerca in materia di difesa (PADR) dell’UE
Case 1529/2019/MIG - Opened on Friday | 23 August 2019 - Decision on Monday | 23 March 2020 - Institution concerned European Defence Agency (Settled by the institution )
Il caso riguardava l’Azione preparatoria sulla ricerca in materia di difesa (PADR) dell’UE. Il denunciante ha cercato di accedere alle valutazioni degli aspetti etici, legali e sociali delle proposte di progetto che l’Agenzia europea per la difesa (AED) aveva ricevuto per questo programma. L’AED ha concesso al denunciante solo un accesso parziale alla maggior parte dei documenti individuati, censurando i dati personali e le informazioni commerciali considerati sensibili.
La Mediatrice ha riscontrato che l’approccio restrittivo adottato dall’AED era ingiustificato per le proposte di progetto che avevano ottenuto un finanziamento. Ha pertanto proposto che l’AED concedesse un accesso meno parziale alle informazioni commerciali su tutti i progetti che beneficiano dei finanziamenti dell’UE.
L’AED ha convenuto che le proposte selezionate non dovrebbero godere dello stesso livello di protezione di quelle non selezionate e ha concesso al denunciante un accesso quasi illimitato ai documenti in questione.
La Mediatrice ha accolto con favore la decisione dell’AED di adottare la sua proposta di soluzione e ha archiviato l’indagine.
Background to the complaint
1. Following a call for proposals, the EDA received 15 applications for EU funding of research projects for the preparation of a European defence research programme in 2017 and 2018. To decide whether a project should be funded, the EDA assessed, amongst other aspects, the possible ethical, legal and societal implications of the proposed projects (conducting so-called ‘ELSA reviews’).
2. In April 2019, the complainant, the Belgian NGO Vredesactie (Peace Action), asked the EDA to give it public access to the ELSA reviews of these research proposals and to related documents.
3. The EDA identified 15 reports summarising its ELSA reviews and 9 documents containing general information on the assessment of PADR proposals. It gave the complainant full public access to three documents and partial access to the remaining 21 documents, relying on the need to protect personal data and the need to protect commercial interests. For example, the EDA considered that the details of its assessment were commercially sensitive as they included weaknesses of the projects, disclosure of which could harm an applicant’s business interests.
4. The complainant asked the EDA to review its decision not to disclose the commercial information contained in the documents. The EDA maintained its position.
5. In August 2019, the complainant turned to the Ombudsman. In the course of the Ombudsman’s inquiry, the EDA explained that it was holding additional documents, namely the assessment reports that had been drafted by the individual evaluators. These had not been disclosed to the complainant.
The Ombudsman's proposal for a solution
6. Having examined the documents at issue, the Ombudsman agreed that the individual assessments of the evaluators should not be disclosed due to the risks of pressure and self-censorship.
7. Regarding the remaining documents (specifically the 15 summary reports of the ELSA reviews), the Ombudsman found that a distinction should be made between unsuccessful proposals and successful proposals that received funding. She considered that the public has, in principle, a right to be adequately informed about the content of projects financed using public money, including the assessment of their possible ethical, legal and societal implications.
8. The Ombudsman also took the view that disclosure of this information would not undermine the EDA’s decision-making, given that the summary reports do not reveal the individual evaluator’s views.
9. The Ombudsman therefore made the following proposal for a solution:
The European Defence Agency should grant increased partial access to the summary reports on the proposals in receipt of EU funding which have been or are being implemented, including to the commercial information contained in those reports.
10. The EDA reconsidered its position in light of the Ombudsman’s proposal and granted the complainant almost unrestricted access to the summary reports on all projects that had received EU funding.
11. The complainant was given the opportunity to provide comments to the Ombudsman on the proposed solution and the EDA’s reply to it, but did not do so.
The Ombudsman's assessment after the proposal for a solution
12. The Ombudsman considers that the EDA has followed her proposal for a solution by giving the complainant almost unrestricted access to the documents indicated in her proposal.
13. The Ombudsman welcomes the EDA’s positive response to her solution and considers that the complaint has been resolved.
Based on the inquiry, the Ombudsman closes this case with the following conclusion:
The European Defence Agency has settled the complaint by granting wide partial access to the requested documents.
The complainant and the European Defence Agency will be informed of this decision.
 Under Regulation 1049/2001 regarding public access to European Parliament, Council and Commission documents: https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32001R1049&from=EN.
 In accordance with Article 4(1)(b) and 4(2), first indent, of Regulation 1049/2001.