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Odluka o odgovoru Europske investicijske banke na zabrinutost zbog činjenice da Europska investicijska banka posjeduje osjetljive osobne podatke sudionika natječaja za radna mjesta prije razgovora za posao (slučaj OI/5/2021/PB)

Slučaj se odnosio na praksu koju provodi Europska investicijska banka (EIB) prema kojoj Europska investicijska banka od sudionika natječaja za radna mjesta traži određene osobne podatke, posebice one povezane s njihovom obiteljskom situacijom, prije razgovora za posao u EIB-u.

Ombudsman je utvrdio da je EIB uspostavio ovu praksu kako bi omogućio maksimalnu učinkovitost vlastitih procedura. Međutim, izrazio je zabrinutost zbog činjenice da je Europska investicijska banka neproporcionalno prikupljala osobne podatke, što bi moglo negativno utjecati na povjerenje u postupke natječaja za radna mjesta u EIB-u. Nisu svi podnositelji zahtjeva uvjereni da njihovi osobni podatci ni pod kojim uvjetima neće utjecati na njihove izglede za dobivanje radnog mjesta.

EIB je odgovorio da je promijenio svoju praksu s ciljem rješavanja pitanja zabrinutosti koja im je uputio Ombudsman.

Ombudsman je pozdravio konstruktivni odgovor EIB-a i zatvorio istragu.

 

The inquiry

1. The Ombudsman set out the issue in her letter opening the inquiry: the EIB had established a practice whereby it requests certain personal information (such as on household composition and dependants) from job applicants. This practice was related to efficiency concerns. She noted that the EIB had in the meantime changed this practice to make the provision of such information voluntary. This may nonetheless be problematic in practice. If candidates are asked to provide information in the context of a recruitment procedure, they may consider that failing to do so could negatively prejudice their prospects[1].

2. The EIB replied that it had reconsidered its practice and decided not to ask candidates for any information regarding their family situation, including information on dependents - not even on a voluntary basis - before the final candidate is determined. This new procedure is in place since 1 April 2021. As a consequence, applicants are no longer asked to provide information on their family situation during the selection process. Only the selected candidate (i.e. for whom a signed selection note has been sent to Personnel) is asked to provide the personal details regarding their family situation to determine their benefits package. The changes have been formalized in the internal procedures of the EIB[2].

3. The Ombudsman very much welcomes the EIB’s response in this case.

Conclusion

The Ombudsman closes the inquiry with the conclusion that the EIB has given a most constructive response and that the matter is now settled.

Emily O'Reilly
European Ombudsman


Strasbourg, 01/12/2021

 

[1] The Ombudsman’s full letter is here: https://www.ombudsman.europa.eu/en/doc/correspondence/en/143366

[2] The EIB’s full reply is here: https://www.ombudsman.europa.eu/en/doc/correspondence/en/149856