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Cinneadh maidir le freagairt an Bhainc Eorpaigh Infheistíochta ar imní go gcoimeádann sé faisnéis phearsanta áirithe faoi iarratasóirí ar phoist roimh chinntí earcaíochta (cás OI/5/2021/PB)

Bhain an cás le cleachtas an Bhainc Eorpaigh Infheistíochta (BEI) ina n-iarrfaí ar iarratasóirí poist faisnéis phearsanta áirithe a sholáthar, go háirithe faisnéis a bhaineann lena gcás teaghlaigh, roimh chinneadh earcaíochta an BEI.

D’aithin an tOmbudsman gur bhunaigh an BEI an cleachtas seo chun a nósanna imeachta a dhéanamh chomh héifeachtach agus ab fhéidir. Mar sin féin, léirigh sí imní go raibh an bailiú faisnéise pearsanta díréireach agus go bhféadfadh tionchar diúltach a bheith aige ar iontaoibh i nósanna imeachta earcaíochta an BEI. Ní gá go mbeadh gach iarratasóir ar a suaimhneas nach mbeadh páirt ag an bhfaisnéis phearsanta ar chúinse ar bith maidir lena seansanna post a fháil.

D'fhreagair an BEI gur athraigh sé a chleachtais chun dul i ngleic leis na hábhair imní a d'ardaigh an tOmbudsman.

D’fháiltigh an tOmbudsman roimh chinneadh cuiditheach an BEI agus dhún sí an fiosrúchán.

The inquiry

1. The Ombudsman set out the issue in her letter opening the inquiry: the EIB had established a practice whereby it requests certain personal information (such as on household composition and dependants) from job applicants. This practice was related to efficiency concerns. She noted that the EIB had in the meantime changed this practice to make the provision of such information voluntary. This may nonetheless be problematic in practice. If candidates are asked to provide information in the context of a recruitment procedure, they may consider that failing to do so could negatively prejudice their prospects[1].

2. The EIB replied that it had reconsidered its practice and decided not to ask candidates for any information regarding their family situation, including information on dependents - not even on a voluntary basis - before the final candidate is determined. This new procedure is in place since 1 April 2021. As a consequence, applicants are no longer asked to provide information on their family situation during the selection process. Only the selected candidate (i.e. for whom a signed selection note has been sent to Personnel) is asked to provide the personal details regarding their family situation to determine their benefits package. The changes have been formalized in the internal procedures of the EIB[2].

3. The Ombudsman very much welcomes the EIB’s response in this case.

Conclusion

The Ombudsman closes the inquiry with the conclusion that the EIB has given a most constructive response and that the matter is now settled.

Emily O'Reilly
European Ombudsman


Strasbourg, 01/12/2021

 

[1] The Ombudsman’s full letter is here: https://www.ombudsman.europa.eu/en/doc/correspondence/en/143366

[2] The EIB’s full reply is here: https://www.ombudsman.europa.eu/en/doc/correspondence/en/149856